Percy Lodge No. 1427

v1.0.0 — September 2026

Meeting Registration

• Public registration form for members and visitors
• Smart phone lookup — pre-fills name and lodge for known members
• Duplicate detection — updates an existing booking rather than creating a second one
• Spam protection
• Configurable apology reasons

Dining & Festive Board

• Meal booking with guest option and dietary requirements
• Expected payment date on dining bookings
• Dining can be closed independently — members can still register to attend the meeting after dining closes
• When dining is closed, a notice is shown with DC and Secretary contact details for late bookings

Attendance

• Manual attendance marking from the admin panel (desktop)
• Mobile attendance view — large tap buttons, optimised for meeting night
• Real-time sync — two admins can mark attendance simultaneously and stay in step

Summons

• Summons editor with business items, coach information, and meeting type
• Print to PDF via browser
• Send summons to members by email

Members

• Full Provincial Grand Lodge member schema
• CSV import from Provincial GL export
• Member status flags (active, resigned, deceased)
• UK phone number normalisation

Reports & Analytics

• Attendance analytics with season-by-season breakdown
• Dining report with bank reconciliation, email, and copy functions
• CSV export for any meeting

Admin

• Passwordless (magic code) login
• Multiple admin accounts
• Email log
• Lodge settings (meal price, bank details, apology reasons)
• Broadcast email to all members

App

• Installs as a PWA on iPhone and Android
• Admin shortcut in the public site header and as a floating button when installed